Wireless Device Acceptable Use Policy

Posted by Lou Person on Dec 17, 2011 in Cloud Journey
(This is an example Acceptable Use Policy.  Please consult with an attorney before using this.) 
 
Summary
Objective
The organization’s Cell Phone & PDA Policy exists to control costs, secure organization data and protect mobile devices from theft.
Audience
Every officer, manager, employee, contractor, temporary worker, authorized agent and volunteer is subject to the terms of the organization’s Cell Phone & PDA Policy.
Violation of Policy
Any violation of the Cell Phone & PDA Policy must be immediately reported to the Information Technology department manager.

Violating the Cell Phone & PDA Policy, or any of its tenets, could result in disciplinary action leading up to and including termination of employment and civil and/or criminal prosecution under local, state and federal laws.

The organization will provide cellular telephones (complete with PDA features and monthly voice and data service) for all employees at and above the level of Director. Employees below Director Level may request organization-provided cellular telephones (without PDA features) and monthly voice service with the written consent and approval of their manager.

When circumstances require, managers may request cellular telephones with PDA features and monthly voice and data service for employees. In such cases the manager must identify the business justification for the purchase and service requirements in a written request to the Information Technology department manager.

The Information Technology department manager is only responsible for identifying compatible PDA platforms, purchasing equipment and supporting organization-provided cellular telephones and authorized PDAs. The Information Technology department manager is not responsible for determining employee eligibility or allocating funds to pay for cellular telephones and PDAs, accessories and/or service fees; the requesting manager must allocate funds from his/her department’s operating budget to cover costs arising from the cellular telephone/PDA request.

Organization-provided cellular telephones and PDAs are only to be used for fulfilling business responsibilities. No organization-provided cellular telephone and PDA devices are to be used for personal reasons; employees are prohibited from incurring any fees or charges as a result of personal use of organization-provided cellular telephone and/or PDAs and subsequently billing those fees and charges to the organization. If cellular telephone, PDA, accessory and/or service fees or charges result from personal use of organization-provided equipment, the employee is responsible for making payment for those fees and charges and any related billing costs.

Employees are prohibited from installing unapproved and unauthorized software on organization-provided cellular telephones and PDAs. Employees shall refrain from downloading additional software and services, including distinctive ring tones, games and other messaging services, to organization-provided cellular telephones and PDAs.

No employee may connect, dock or otherwise synchronize any unapproved cellular telephone or PDA, whether owned personally by the employee or provided by the organization, with any organization computer, laptop, server, system or network, without the prior written consent of the Information Technology department manager.

Employees awarded organization-provided cellular telephones and PDAs are responsible for the security of those devices. Employees are to keep the devices on their person at all times when traveling. Employees are responsible for replacing lost or stolen cellular telephones and PDAs; all organization-provided cellular telephones, PDAs and accessories remain the property of the organization.

No sensitive, proprietary or confidential information is to be stored on cellular telephones and PDAs at any time. In the event an organization-provided cellular telephone or PDA is lost, stolen or misplaced, the Information Technology department manager should be notified immediately (regardless of time of day) so that appropriate steps can be taken to remotely trigger the timely deletion of all contact and calendar information contained on the cellular telephone/PDA.

An employee who uses a company-supplied device or a company-supplied vehicle is prohibited from using a cell phone, hands on or hands off, or similar device while driving, whether the business conducted is personal or company-related. This prohibition includes receiving or placing calls, text messaging, surfing the Internet, receiving or responding to email, checking for phone messages, or any other purpose related to your employment; the business; our customers; our vendors; volunteer activities, meetings, or civic responsibilities performed for or attended in the name of the company; or any other company or personally related activities not named here while driving. Use of company owned vehicles or devices for personal business is discouraged.

Acknowledgment of Cell Phone & PDA Policy

This form is used to acknowledge receipt of, and compliance with, the Cell Phone & PDA Policy.
 
Procedure 
Complete the following steps: 
Read the Cell Phone & PDA Policy.
Sign and date in the spaces provided below.
Return a copy of this signed document to the Information Technology department manager.
 
Signature
Your signature attests that you agree to the following terms:

(i) I have received and read a copy of the Cell Phone & PDA Policy and understand and agree to the same;

(ii) I understand and agree that I will not use any organization-provided cellular telephone or PDA for any activities other than those necessary for fulfilling the organization’s business activities;

(iii) I understand and agree that I will not incur any costs or charges resulting from personal use of organization-provided cellular telephones and/or PDAs without reimbursing the organization for those costs;

(iv) I understand and agree that no cellular telephones and/or PDAs are to be connected to organization-provided computers, laptops, servers, systems or networks without the prior written authorization of the Information Technology department manager;

(v) I understand and agree that no sensitive, proprietary or confidential data is to be stored on cellular telephones and/or PDA at any time;

(vi) I understand and agree that the security and replacement of any organization-provided cellular telephone and/or PDA awarded to me becomes my responsibility and that organization-provided cellular telephones and PDAs remain the property of the organization;

(vii) I understand and agree that any violation of the Cell Phone & PDA Policy could result in termination of my employment and civil and criminal penalties.
 
 
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Employee Signature
 
 
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Employee Name
 
 
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Employee Title
 
 
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Date
 
 
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Department/Location