brightstack, LLCwas founded in 2004 to address an identified need in the New York City Metro market - a single source enterprise communications provider built on superior client service. Our comprehensive solution set will create the foundation of an organization's IT environment, integrating automation from phone systems to downstream applications.  We are New York City’s leading ShoreTel partner and provide IT Services, Managed Services, VoIP Phone Systems and technology product sales and are located in midtown New York City.  We are seeking an experienced and professional Accounting/Administrative Assistant to support our clients with excellent client service. We are a strong team that looks to grow by including others with the same professional goals of leadership, hard work, high ethics and up-to-date knowledge. Are you ready to join our team? 

ACCOUNTING/ADMINISTRATIVE ASSISTANT

THE IDEAL CANDIDATE:

• Has a strong grasp of accounts receivable and accounts payable processes and procedures.
• Is looking to grow within his/her career and help drive growth within the organization.
• Is eager to grow with the organization and have a career path.
• Has the ability to execute and get things done.
• Works well in a team environment.
• Has a commitment to providing outstanding client service.
• Is willing to act as both an accounting bookkeeper and as an administrative assistant.
• Has experience in the technology industry or a similar industry.
• Has a fundamental understanding of general business practices.
• Is a quick learner who will have a short learning curve related to the software applications that we use.
• Has some experience working in a sales organization and providing sales support.

QUALIFICATIONS:

• Advanced knowledge of QuickBooks
• Familiarity with Connectwise, Tigerpaws, Autotask, Time Slips, or equivalent
• Experience purchasing from distributors using online order entry
• Strong accounting/bookkeeping background
• Microsoft Office proficiency

RESPONSIBILITIES:
The Accounting/Administrative Assistant will be responsible for the efficient operation of our office.  You will work with every department to ensure our operations are organized, process-driven and correctly accounted for.  Responsibilities will include:

Accounts Payable

• Process sales orders
• Create purchase orders
• Enter bills into system
• Prepare weekly reports
• Prepare disbursements
• Reconcile vendor and expense accounts

Accounts Receivable

• Generate client invoices
• Deliver reports to customers as needed
• Answer billing questions
• Apply receipts to customer accounts
• Make bank deposits
• Reconcile customer and income accounts

Contracts

• Process client agreements
• Process client renewals

Logistics

• Procurement
• Shipment tracking
• Receiving
• License management

Office Management

• Provide support as needed for the firm’s executive team
• Maintain Office Operations Manual
• Provision office supplies
• Incoming and outgoing mail
• Ensure office is clean and organized
• Perform non-physical inventory reconciliation

BENEFITS:
We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation, an extensive benefits package including paid time off, medical, dental, vision, life insurance, and long-term disability benefits, and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.